Terms and Conditions

Contract Sample

Photography Contract Terms

The above-listed client (Client) and Photographer (Photographer) agree that the Photographer will provide photography services as outlined in the tables above. This is a legally-binding contract.

This contract represents the entire understanding of the requirements, schedule, and payment terms for the photography services listed. If there are any disputes or actions resulting in legal proceedings related to this contract, such actions shall take place in and be subject to the laws of Iowa.

Clients accept sole financial responsibility for any legal fees or related costs incurred by the Photographer in enforcing the terms of this photography contract. Any failure by one or both parties to uphold or enforce a provision of this contract shall not constitute a waiver of any other provision of this contract.

Payment

The Client agrees to pay the Photographer for the services listed above by signing this portrait photography contract. The balance for the above listed portrait photography services shall be due prior to the receipt of images. In the event that payment is not made in full by this deadline, Photographer reserves the right to terminate this contract, retain the initial deposit, and no longer be held liable for providing further services to the Client.

 Cancellation

The Client may cancel this contract at any time up to 1 day prior to the creative session. To do so, Clients must send a written cancellation notice via either email or social media messenger.

The Client hereby forfeit any initial deposit in case of cancellation, and agree to pay the half of the amount for the services listed above should they cancel this portrait photography contract less than 1 day prior to the date of the session.

Client may reschedule the date of the portrait shoot listed above no later than 1 day prior to the date of the session with the written approval of the Photographer. Should the Photographer be unable to accommodate the Client's rescheduled date, the Client will not be held responsible for the remaining balance of this portrait photography contract, but will forfeit their initial deposit.

Tardiness

Should the Client fail to attend the creative session on time, the Photographer will remain on scene and wait for 15 minutes, unless written communication via email or social media messages is received from the Client. Session will still end within the scheduled time frame.

Should the Client fail to attend the session without prior notice, the Client will be held responsible for half of their agreed upon amount for the services listed above.

Liability

If the Photographer should be unable to provide the goods and services outlined in this contract for any reason, Photographer agrees to refund any fees paid by the Client, minus applicable expenses, and shall have no further liability with regards to this contract. This limitation of liability also applies to any loss or damage to footage, photographs or other materials after the events listed in this contract. The sole remedy for any actions or claims resulting from the Photographer's inability to deliver the goods and services listed in this contract shall be limited to a refund of monies paid by the Client to the Photographer.

Digital Media

The Clients acknowledge that the Photographer does not maintain archives of images and footage after delivering requested images and other goods to the Clients. It is the Client's sole responsibility to request any desired prints, products, or files within 7 days of receiving the images.

Pricing

Any additional goods or services not included in this portrait photography contract will be sold at then-current rates. Photographer makes no pricing guarantees outside of the terms of this contract, and the Client acknowledges that prices for additional goods or services are subject to change suddenly and without notice.

Responsibilities

Meghan Vermeer will be the sole and exclusive photographer for the above listed photo shoot. Photographer is responsible for bringing any equipment or assistants necessary to conduct the services outlined in this contract.

Client agrees to prevent any other photographers or videographers at the shoot listed in this contract from interfering with the Photographer's performance of their duties. This includes guests and other amateur photographers or videographers.

Photographer will not be held liable for compromised event coverage due to interference from other parties, including interfering traffic in public spaces. Likewise, Photographer is not responsible for degraded coverage due to environmental issues, such as poor event lighting, space, or backdrops.

Client agrees to confirm the event's date, time, and location no later than 7 days prior to event.

Photographer will provide the goods and services listed in this portrait photography contract, including event coverage for the listed hours at the venues listed. If additional coverage hours are requested on the day of the events, Clients agree to pay the Photographer in full for those additional hours at the hourly rate listed in this contract.

Photographer agrees to make every effort to provide satisfactory coverage, but cannot make any guarantees as to specific photos, poses, etc during the event.

Image Processing

Photographer will perform limited color correction and retouching prior to delivering any copies of images to the Client. Photographer is not responsible for the physical copies of images delivered to the Client as electronic files. The Client may request additional digital copies of images and footage from the session within 7 days of receiving the images

Model Release

This portrait photography contract serves as a model release. This grants the Photographer the right to use all images and footage without restriction for advertising, portfolios, and other lawful purposes. The Client waives the right to inspect any images produced using the images or footage from the events in this contract, and the right to restrict the use of the images or footage from the listed events by the Photographer.

All photographs and footage are and shall remain the sole intellectual property of the Photographer in accordance with Iowa Copyright Laws. The Client hereby waives any rights to intellectual property ownership, monetization, or reproduction of the images and footage created by the Photographer, with exception of the terms of any formal written releases provided to the Client by the Photographer.

Unauthorized Reproduction

Client agrees not to reproduce or modify the images or footage provided by the Photographer without first obtaining a formal written release signed by the Photographer. Social media postings are acceptable, but the Client is expected to tag or give credit to the Photographer. No edits may be made when posting to social media. Should the Photographer discover any violations to this agreement, the Client agrees to be held financially responsible at a rate of $5 per violation.